August 20, 2012

Monday, August 20th, 2012

Members Present: Angie Bonander, Doni Johnson, Michelle Lee, Rick Quimby, Corey Smestad, Kelly Gerber

Members Absent: None

Guests: None

Rick called the meeting to order at 6:42 pm

I. Minutes from last meeting. Our last meeting was the annual meeting.

II. Treasurer’s Reports. On a motion by Kelly and seconded by Angie, the Financial Report was approved.

III. Old Business

IV. New Business

a. Big Gust Days. Made around $1000 more this year than last year.

b. Sponsor Signs. Billing is going to be sent out around September 1st. Discussed new prospects and who already has a sign that we need to talk to.

c. Tournaments.

  1. Bantam Jan 25-27 and Rick will be the Tournament Director
  2. PeeWee & Squirt Jan 4-6, Jason and Michelle Lee Tournament Directors
  3. Mite C & Mini Mite Feb 15-17 need to find Director
  4. Mite A & B Feb 22-24 need to find Director. (9/26 Amendment: This full-ice tourney will be moved to March 8-9 to comply with WAHA rules).

d. Benton Jensen Resignation. Ben emailed a letter of resignation. Rick nominated Angie VP Kelly seconded it. Appointment of Angie Bonander as VP is approved.

e. Open Positions. There are open positions that need to be filled.

  1. Game/Ice Scheduler
  2. Ref Scheduler
  3. Tournament Director
  4. Equipment Manager

f. Other.

  1. Clean up Weeks. We are going to try and do by family this year. Michelle and Kelly will work on this. Blue Line Club will also be assigned time.
  2. Open Skate will start December 2nd and run from 4-7. Angie is going to try and do theme nights.
  3. Ice Bowling. It will be the 1st Weekend in March and just on Friday night starting at 6pm
  4. Fundraising. Wreaths will be available at Registration and we will be doing the Butter Braids again around the same time as last year.
  5. Registration. September 18 330-530 and September 20 530-730 at the middle school.
  6. Grantoberfest is September 29th at the Fairgrounds.

The next board meeting will be September 20th at 7:00pm at the Middle School.

At 8:10 pm Michelle made the motion to adjourn. Doni seconded. Meeting adjourned.

March 21, 2012

Wednesday, March 21st, 2012

Members Present: Angie Bonander, Michelle Lee, Corey Smestad, Benton Jensen, Kelly Gerber, Rick Quimby

Members Absent: Doni Jo Johnson

Guests: None

Rick called the meeting to order at 6:42 pm

OLD BUSINESS

I. Minutes from February meeting were reviewed. A motion to approve them was made by Kelly and seconded by Angie. Motion carried.

II. Treasurer’s Reports. The March financial report was reviewed. Bills were discussed and approved; Michelle will pay per the priority assigned during the meeting. If we can transfer additional funds from Watercross, all bills will be paid. On a motion by Ben, seconded by Corey, the report was approved.

III. Ice Bowling. We reviewed the financials. Some ideas for next year are setting the date early in the year (probably second weekend in March.) Maybe we make signs in November and bring them to away games and post at different rinks.

NEW BUSINESS

IV. Village meeting. Rick met with the Village and they were happy with the Open Skating. We had great turnout this year. We need to make sure our rental skates are organized, available, and our staffing is covered next year.

V. Annual Meeting: Date was set for 6:30 pm on Wednesday April 11th. At T-Dawgs. Angie will talk to T-Dawgs about getting the room. Michelle will communicate and ask for agenda items. We will ask members for an RSVP so we can order food.

VI. Rink Clean Up – Date set for Saturday April 21st, 9am to 3pm with a BBQ lunch. Building Committee will be asked to make a list of tasks so people can specifically know what to do.

VII. Discussed the High School hockey program. With the support of the board, Rick will be making recommendations to the Siren school AD. Also discussed how we can involve the High School teams more with the youth program.

VIII. Rink Signage. Kelly presented information on a blue tourist “Ice Arena” sign. Kelly moved, and Benton seconded to approve application for the sign.

IX. Annual Meeting Agenda: We discussed a variety of items for the annual meeting agenda.

X. Board positions. Terms for Angie and Michelle are up. Both will determine if they are interested / willing to volunteer for a position again next year and notify Rick prior to the annual meeting.

Next meeting: Following the Annual Meeting on April 11th.

At 8:00 pm – Rick moved to adjourn. Michelle seconded. Meeting adjourned.

February 8, 2012

Wednesday, February 8th, 2012

Members Present: Angie Bonander, Michelle Lee, Corey Smestad, Benton Jensen, Kelly Gerber, Rick Quimby

Members Absent: Doni Jo Johnson

Guests: Jim Ulmaniec

Rick called the meeting to order at 6:30 pm

OLD BUSINESS

I. Minutes from January Meeting were reviewed. A motion to approve them was made by Kelly and seconded by Corey. Motion carried.

II. Treasurer’s Reports. The February financial report was reviewed. Bills were discussed and approved; Michelle will pay per the priority assigned during the meeting.

III. Rink Rats. Grantsburg has an Early Release scheduled for Feb. 29th. We will host an after school Open Skate / Rink Rats (sticks & pucks) for registered hockey players only. We will allow skaters to leave their equipment after Monday or Tuesday practice, and come here directly from school. We will coordinate for someone to walk students to the rink from the elementary school. Kelly will do a flyer; Michelle & Angie will be available to host.

NEW BUSINESS

IV. Ice Bowling: Discussed if Friday 3/16 would work, or if we have communicated 3/23 too widely. Need to follow-up with Doni. Rick advised we should contact beverage supplier to do signs asap. Marketing also needs to get going. If the event is 3/16, that will save in electric costs. If we need to do it 3/23, we could use the weekend of the 16th for a hockey banquet, open ice (maybe a parent game), equipment turn-in, etc. A proposed schedule would be to skate at 6pm, have dinner at 7pm. Kelly volunteered to follow up with the banquet idea.

OTHER:

V. Open Skating Skates – Rick is considering getting Open Skating skates from another rink; we could also request a grant for equipment. Rick will ask Josh if he still has a copy of the grant previously submitted. Also need to organize and sharpen existing skates.

VI. Building Committee Update:

a. Mite Tourney – Jim Ulmaniec proposed selling t-shirts at the Mite A/B tournament, and requested that the proceeds be used to start a building improvement fund. A motion was made by Rick that at the end of the Grantsburg Mite A/B tournament, the board reviews the profit and determines what percent of the profit may be allocated to the building committee; Corey seconded the motion. Motion passed

b. Watercross funds. Rick made a motion that at the end of Watercross, the Watercross committee will determine a certain dollar amount to allocate directly to the building committee. Michelle seconded it. Motion carried.

c. Discussed additional avenues for funding (grants, private donors, etc.) once our capital improvement plans are specific.

d. Jim reviewed the short term, medium term, and long-term planning strategy. Rick mentioned he has some contacts for used boards. We discussed cement, remodeling, etc. Asked if the hockey rink side vs. concession stand was more of a priority, the hockey part was given as the priority. Rick and Jim will see when the next Village Board meeting is and possibly attend to give an update on Open Skating and some of the rink’s plans for improvements and community involvement.

Next meeting: March 14th, 6:30pm. Location: T-Dawgs.

7:53pm – Rick moved to adjourn. Corey seconded. Meeting adjourned.